Executive Officer Canberra – Join the IAHA Team! closes 16th July
Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.
Position: Executive Officer
Status: 12 month contract with possibility of extension
Salary $77,529 to $83,844pa gross (Full-time) plus 10% Superannuation
Reports to: Chief Executive Officer (CEO)
Indigenous Allied Health Australia Ltd. (IAHA) is a national not-for-profit, member based Aboriginal and Torres Strait Islander allied health organisation. IAHA was established in 2009, from a network of committed allied health professionals and is now a registered company limited by guarantee. IAHA is a vibrant organisation, with total membership growing at around 20 per cent pa, with a wide range of active partnerships and whose input and collaboration is being sought from an increasing array of professional, government and community stakeholders.
IAHA appreciates all people working in Indigenous health and values the holistic approach to health care and education, in respect of Aboriginal and Torres Strait Islander people, their culture, spirituality, traditional healing, inspiring us to work collegiality in following IAHAs vision that:
This approach inspires us to work collegiality. In line with this, IAHAs vision is that: All
Aboriginal and Torres Strait Islander people and future generations are healthy, strong,
thriving and self-determined.
IAHA focuses on five strategic areas of work:
- Strengthen and engaging our IAHA membership.
- Growing the Aboriginal and Torres Strait Islander allied health workforce through access and entry, effective pathways, promoting and support for allied health careers, skills development, and retention.
- Transforming the allied health and wider workforce by building culturally safe and responsive health and education systems.
- Leading in the Indigenous health and allied health sectors to ensure Aboriginal and Torres Strait Islander led solutions and approaches to policy and program development.
- Connect with and promoting connectedness with IAHA members, Aboriginal and Torres Strait Islander people, families, communities, and cultures.
IAHA has a small Secretariat based in Canberra, with remote offices in Katherine, Darwin and NSW, supporting a Board of Directors and over 2000 members nationally. Out membership includes representation from 29 allied health professions.
IAHA supports Aboriginal and/or Torres Strait Islander people who have graduated from or are studying an allied health degree and other individuals or organisations who share IAHAs vision and support our allied health activities. Aboriginal and Torres Strait Islander people make up around 65 per cent of our total membership.
Further information on IAHA, our membership, activities and projects can be found on our website www.iaha.com.au.
As IAHA is recognised by the Australian Tax Office as a Health Promotions Charity, salary packaging is available to all employees. This is of benefit to the employee in terms of increased disposable income because of reduced taxation payments. In line with Indigenous Allied Health Australia (IAHA) Salary Sacrifice Policy, the option to salary package will be provided while IAHA retains our public benevolent institution (PBI) status.
The hours of work are normally 37.5 hours a week, however a flexible approach is expected due to the nature of IAHAs work. On occasion additional hours and possibly some weekend work may be required due to operational requirements.
In line with the IAHA Leave Policy, employees are entitled to flex time as approved by the Direct Supervisor or the Chief Executive Office prior to undertaking the additional hours
Purpose of Position
The Executive Officer is a key member of the IAHA team, provides high level administrative support to the Chief Executive Officer and the Leadership Team and supporting the office administration systems within IAHA. This will include tasks related to diary management, travel arrangements, coordination of meetings, data entry and other corporate support duties working closely with team members in the day-to-day operations of IAHA.
The Executive Officer duties include but are not limited to:
- Provide executive support to the CEO and senior management leadership team through diary management, travel arrangements and stakeholder engagement.
- Coordinate business activities across IAHA under the direction of the CEO.
- Undertake reception tasks including incoming/outgoing phone calls, directing calls, and coordinating access and IAHA meetings.
- Manage the IAHA office operations such as rosters, stock, stationery, supplies etc.
- Manage the IAHA representation, events and travel calendars and provide relevant reports to management and Board when required.
- Assist or undertake administration tasks, including records management, policies, and procedures.
- Provide support within the HR department for onboarding new staff and recruiting.
- Undertake financial data entry under the supervision of the Bookkeeper/Accountant.
- Supporting the coordination of IT management and office equipment across all IAHA offices.
- Supporting and working together with the IAHA team as required.
- Proven ability to communicate effectively and sensitively with Aboriginal and Torres Strait Islander peoples.
- Demonstrated high level administrative skills with an excellent knowledge of office procedures including proficiency with computer software applications, databases, and Microsoft Office suite.
- Demonstrated, well-developed organisational and communication skills.
- Demonstrated personal attributes including initiative, attention to detail, a positive approach to work and a responsive and helpful attitude.
- Demonstrated ability to work as a member of a small team with the ability to work under direction and in pressure situations to ensure priority tasks are completed.
- Certificate IV level qualifications in office/business administration or a related area is desirable.
- Minimum 5 years experience in high level supportive administration roles.
- Must be available to work full time 9-5pm office hours.
Please submit your cover letter explaining how you meet the criteria and why you are best suited for the role along with a current resume with a minimum of 2 current referees to email@example.com. Previous applicants for Executive Assistant need not apply for this role. Any questions relating to this role please phone (02) 6285 1010 and ask for Charlie Giles.
Closes COB Friday 16th July 2021