NOTICE of Annual General Meeting to Members 2020:
Notice is given that the 2020 annual general meeting of Indigenous Allied Health Australia Ltd ABN 42 680 384 985 (Company) will be held on Thursday 15 October 2020 from 12.00pm – 2.00pm (AEDST) by virtual online meeting using Zoom and an online voting system called TrueVote.
There are 3 ways you can participate in the AGM:
Note: Step by step instructions on how to connect, attend and vote will be included on IAHA’s Members’ only website 7 days prior to the AGM. Member’s will need to connect to Zoom and will receive an email to access TrueVote.
Option 1 – Attend the virtual AGM
You are strongly encouraged to attend IAHA’s AGM and can do so as follows:
- you can join Zoom from your own computer or device, and participate in the virtual meeting in real time, including speaking at the meeting using the video and voice functionality of Zoom;
- you can vote at the AGM using the TrueVote online voting system – you will receive an email from TrueVote allowing you to log in to the voting system and cast your vote; and
- you can contact IAHA staff from 11.15am to seek assistance with technology if needed.
Option 2 – Vote online without attending the AGM
While you are encouraged to attend the virtual AGM, you also have the option of voting without attending the AGM. You can do this by using the TrueVote online voting system.
Voting will be open from 7 days prior to the AGM until 1:15 pm on Thursday 15 October 2020 (AEDST).
Option 3 – Appoint a proxy
A further option is for a Member to vote by appointing a proxy using this downloadable proxy form and returning that form to IAHA at least 48 hours before the AGM.
However, Members are strongly encouraged to use the online voting system under Options 1 or 2, rather than appointing a proxy. IAHA has organised access to an online voting system to stream-line and simplify the voting process.
Any Member who has difficulties accessing the Zoom meeting or the online voting system is encouraged to contact IAHA for assistance on (02) 6285 1010.
- Acknowledgement of country
- Approval of minutes – AGM Minutes 26 September 2019, Darwin
- Chairperson’s report
- Financial statements and reports
Short Explanation: IAHA is subject to the Australian Charities and Not For Profits Commission’s Governance Standards. In complying with these standards, and as part of IAHA’s better practice corporate governance framework, IAHA holds an AGM and provides an annual report to its Members, explaining IAHA’s financial position. IAHA also provides an opportunity for its Members to ask any questions about IAHA’s annual report.
To receive and consider the annual report and the auditor’s report for the year ended 30 June 2020.
- Election of directors
Short Explanation: Under the Company constitution, the Members appoint directors at the annual general meeting. If the number of candidates exceeds the number of positions a ballot must be held, and the outcome of the ballot is to be confirmed by Member resolution (see Resolution 1 below). However, if the number of candidates is equal to or less than the number of positions, a ballot is not required and a separate resolution must be put to the Members for the appointment of each director.
To consider and, if thought fit, pass the following resolution as an ordinary resolution:
Resolution 1: “That the appointment of the persons selected by the ballot process as directors of IAHA as announced by the Chair of the annual general meeting be confirmed and will take effect as at the end of the AGM.”
- General business
- Acknowledgements (directors)
Lodgement of Proxy
|Who may vote||Persons whose names are set out in the register of Members of the Company as Full Members as at the time of the meeting are entitled to attend and vote at the meeting convened by this notice.|
|Proxies – Appointment||A proxy must be another Full Member of the Company.|
|Proxies – Lodgement||A written proxy appointment must be signed by the Member.
To be valid, a proxy form must be received by the Company by at least 48 hours prior to the meeting – that is, it must be received before 12.00pm (AEDST) on Tuesday 13 October 2020). Proxies may be submitted:
(a) by post addressed to, or delivery to, the Company at POBox 323, Ground Floor 9-11 Napier Close Deakin ACT 2600; or
(b) by email at email@example.com.
Members Only Viewing area for Nominees will be available from the 30th September, once nominations close.
We will also be releasing ”how to videos” to explain how you can participate in the AGM Online 2020
- How to Direct Vote online using TrueVote
- How to attend the AGM on the day
If you are concerned that you may have technical issues preventing you from accessing this AGM online please email the communications team on firstname.lastname@example.org and we will assist you.